Privacy policy for consultants

If you, as an individual or employee of a company, operate or have operated as a consultant for HellermannTyton AB, we record and process your personal data.

HellermannTyton AB, Isafjordsgatan 5, 164 40 Kista (hereinafter “HellermannTyton” or “we”) is the data controller for your personal data and hence responsible for the processing of your personal data in accordance with the applicable data protection laws and provisions.

If you have any queries concerning your personal data, please contact our data protection manager:

Johanna Holmström
Tel. +46 8 580 890 46
HellermannTyton AB, Isafjordsgatan 5, 164 40 Kista, Sweden
E-mail: Johanna.Holmstrom@HellermannTyton.se

The following list contains the categories of personal data that may be processed. Please note that not all of the personal data contained in the following list will necessarily be processed. The examples listed under the individual categories are not exhaustive.

Personal data, e.g. name, date of birth, gender, nationality.
Organizational data, e.g. consultant number, service description, place of work, department.
Contact data, e.g. address, e-mail address, telephone number.
Consultant management data, e.g. consultant’s contract and information on the time on which the commission commenced and finished, activities performed.
Time-related data, e.g. working hours, hours worked.
Security data, e.g. access cards, access rights and the usage of access cards and rights.
Health and safety data, e.g. information on work-related incidents.
IT-related data, e.g. user ID, passwords, log-in data as well as data and protocols on your use of IT equipment, applications or services of HellermannTyton in accordance with the applicable IT guidelines.
Financial data, e.g. bank account data if you are a sole proprietor.

Legal basis
We may be legally obliged to process your personal data, e.g. in order to report transactions to authorities.

Contractual obligation
We may be obliged to process your personal data in order to fulfil a service contract that you or your employer has signed.

Legitimate interest
Our legitimate interests include e.g. the management of the business relationship for the purpose of fulfilling contracts that affect you or your employer. Furthermore, our legitimate interest fundamentally involves carrying out normal business operations, protecting technical facilities and equipment and conducting internal checks.

In exceptional cases and only if no other legal basis applies, we will ask you for you explicit consent to the processing of your personal data. You may withdraw your consent at any time. However, this has no effect on the lawful processing based on your consent before the withdrawal.

Your personal data, as listed in the examples under “Categories of personal data affected” will be processed for the general purposes indicated below. The examples listed under the individual purposes are not exhaustive.

Administration

• To enable your registration in the systems of HellermannTyton and general administration of your employment with us
• To enable the proper usage of licences
• To enable the upkeep of an up-to-date organizational chart and consultant records, including the drafting of internal reports and statistics
• To enable the tracking of projects

Reporting

• To enable reporting to authorities when legally obliged
• To enable the recording of your working hours for purposes paying the invoice  to you or your employer

Safety of the working environment and product safety

• To enable the fulfilment of our obligation to provide a safe working environment (including access control and prevention of unauthorized access to the site or operating equipment), as well as additional obligations relating to the working environment in accordance with occupational health and safety or employment laws
• To enable the fulfilment of obligations in connection with product safety and quality

Work-related activities

• To enable the execution of work assignments, e.g. writing of e-mails, drafting of documents, reports, preparations or drawings
• To enable the answering of questions from you/your supervisor/the personnel department in connection with your employment or IT equipment or the provision of support required for you to be able perform your work assignments
• To enable inspections to be conducted in connection with the applicable guidelines from HellermannTyton, including the IT Guideline to ensure that such guidelines are observed and to investigate any allegations of prohibited activities.

We receive your personal data from you or your employer. Some personal data may also be automatically generated by the IT system of HellermannTyton or similar systems, such as when creating your User ID.